SYNAR Compliance Timeline

2008

January:

• Attended CREATE Meeting
• Met w/ Stephanie Southall relative to combining tobacco and alcohol merchant education opportunities for SPF-SIG coalitions/youth groups
• Provided Synar Orientation for new CDSs
• Worked on Synar Workforce Development Work Group communication for Synar Work Group/CSAP/JBS
• Attended Kanawha County Tobacco Prevention Work Group meeting
• Met w/ Little General Corporate Office/Director of Training re: merchant education opportunities
• Prepared/sent '08 Access Seattle Conference presentation documents for March presentation
• Prepared (w/Stephanie Southall) combined tobacco/alcohol Youth Merchant Education materials for training youth through SPF-SIG (or other) coalitions/groups
• Attended Coverage Study Meeting w/ HSC/DADA representatives
• Set up files, etc. for '08 Synar implementation
• Prepared materials/Synar documents for Hampshire County Prosecuting Attorney re: upcoming court case
• Met with Joy Foods & Krogers (MidAtlantic) Director of Training re: merchant education opportunities
• Prepared '08 Synar Funding Request for submission
• Prepared monthly reports as required
  

 February

•  Attended Kan. Co. Tobacco Prevention Work Group
•  Picked up Vendor Screening List from HSC
• Attended/presented at Reg. 3 RLO Mtg. in Elkins
• Screened "new business" vendors
• Traveled to find retailers whose information could not be found in any databases or on-line directories, etc.
• Attended DTP's "Unifying for the Future - The State of Tobacco Issues in WV" conference
• Attended Share The Vision meeting
• Attended TATA Team meeting
• With Stephanie Southall, attended/hosted Kan. Co. Tobacco Prevention Work Group/merchant education meeting w/ Judy Crabtree, Kan. Co. Wellness Council, Michelle Easton, UC School of Pharmacy and Lara Berry, WVPRC
• Screened vendor list for Synar compliance inspections
• Prepared/sent "See Red?" materials to Reg. 3 coalitions for their merchant education efforts
• Made travel arrangements/finalized slides for Access Seattle Conference
• Prepared monthly reports as required

 March

• Provided article for PrevNet Magazine on combined merchant education efforts
• Provided Synar Orientation to Alisha Smith (Region 2 CDS)
• Visited/located retailers that I could find no information on for screening purposes
• Completed screening vendor list for Synar compliance inspections
• Attended CREATE meeting
• Met w/ Pancho Morris, Director of Magistrate Court Services, re: providing Synar information to magistrates and presenting at the ’08 Magistrate Conference in Beckley, August
• Attended WVPRC staff meeting
• AssistAssisted Amy Wenmoth and Tom Light re: Coverage Study information to CDSs at WVPRC staff meeting
• Prepared ’08 Synar MOU w/ WVSP for signature
• Initially implemented one of two coverage study tracts for Synar Coverage Study prior to receiving final tract maps from HSC briefed ’07 Synar inspections with Reg. 3 CDSs
• Initially implemented second coverage study tract for Synar Coverage Study prior to receiving final tract maps from HSC
• Began revisions for ’08 Synar protocols
• Attended/presented at ’08 Access Seattle Conference, Seattle WA
• Prepared monthly reports as required

 April

• Revised See Red? media release for web page
• Collaborated w/ NC Synar Coordinator relative to materials that we use with merchants
• Sent memo re: tobacco compliance inspections to Magistrates/Prosecuting Attorneys
• Attended Kan. Coalition for Community Health Improvement/Tobacco Work Group – presented w/ Stephanie Southall relative to merchant education efforts with UC School of Pharmacy
• Delivered MOU to WVSP Headquarters for signature
• Completed Synar Coverage Study tracts in Raleigh County
• Visited HSC to discuss possible tract issues re: coverage study
  Revised Synar protocols
• Prepared Synar protocols and other materials for dissemination to CDSs and State Troopers
• Visited SC Detachment to discuss possible use of new citation data system for 16-9A-2 violations
• Prepared CDS Synar packets
• Prepared Trooper Synar packets
• Advised CDSs relative to coverage study information when requested
• Visited Giant Eagle (Pittsburgh, Pa), Chico Enterprises (Morgantown), Prima Marketing/7-11 (Fairmont) re: corporate assistance in getting merchant education materials out to their respective stores
• Visited retailer in Mannington, WV relative to complaint that they were selling single blunts to youth under the age of 18
• Provided TA to two detachments
• Prepared memorandums to corporate Directors of Operations re: merchant education opportunities
• Contacted Troop 4 Public Information Specialist re: May 7 mtg. with Prima Marketing (7-11) managers in Charleston for speaking engagement
• Contacted Bridgeport Sgt. re: April 29 mtg. with Prima Marketing (7-11) managers in Pennsboro for speaking engagement
• Purchased gifts for retiring CREATE members
• Hosted Kan. Coalition for Community Health Improvement/Tobacco Work Group meeting at WVPRC office to further discuss merchant education opportunities w/ the University of Charleston School of Pharmacy students as well as possibly developing Prevention Specialist Training in UC’s curriculum
• Provided TA to Summers County detachment re: Synar protocol
• Provided Synar Orientation to new CDS, Roy Grimes
• Provided follow-up in to Giant Eagle Corporate office in Pittsburgh, Pa.
• Attended Region 2 Team meeting at the WVPRC office for Synar briefing
• Drafted WVSP/Retailer Education materials for possible implementation
• Prepared PPT for Corporate Managers’ Meetings
• Visited WV Clearinghouse to pick up stored merchant education materials
• Provided TA to northern-WV Prima Marketing (7-11) Managers in Mt. Pleasant, Pa.
• Provided TA to mid-WV Prima Marketing (7-11) Managers in Pennsboro, WV
• Prepared and sent memos and copy of merchant education materials to all corporate entities whose stores are located in WV re: availability of merchant education materials
• Made initial ‘save the date’ contacts to WVSP re: upcoming Synar Site Review
• Prepared monthly reports as required

 May

• Attended CREATE meeting
• With Jamie Albert, planned CREATE’s retirement honor for retiring Helena Lee and Steve Mason
• Provided TA to Alisha Smith re: Synar inspection implementation
• Met w/ Sgt. Ken McCord and Stephanie Southall to plan presentation to Prima Marketing (7-11) managers May 7 meeting
• Provided TA to/accompanied Christy Rose to finalize Nicholas County Coverage Study
• Provided TA to Roy Grimes/Robin Spence re: Synar protocol
• Attended KCCHI meeting
• Provided, along w/ Sgt. Ken McCord and Stephanie Southall, TA to district Prima Marketing managers in Charleston
• Prepared ppt. and handouts for presentation in Logan
• Provided, with Stephanie Southall, presentation to Logan Co. RLO/others combined merchant education presentation
• Prepared ppt. and handouts for presentation at Wheeling RLO
• Received Synar retailer list from HSC
• Determined amounts per county for inspections
• Prepared checks/forms for distribution to CDSs
• Prepared packets w/ lists for CDSs
• Prepared packets w/ lists for WVSP detachments
• Prepared/sent email to Captains/detachment commanders re: Synar inspections
• Provided, with Stephanie Southall, presentation at Wheeling RLO/others combined merchant education presentation
• Checked out needed information on retailers for HSC in northern panhandle counties
• Attended Reg. 1&3 CDS Team mtgs. in Morgantown to go through Synar protocols/answer questions, etc.
• Prepared Synar packets for mailing to CDSs/detachments
• Fielded questions called in by detachment commanders re: Synar inspections
• Contacted Wetzel, Tyler, Mon, Marion counties re: scheduling Synar inspections in their respective areas
• Sent out memo to CDSs along with electronic copy of Synar protocols
• Drafted Merchant Education Visit form for combined merchant education Information visits by SPF/SIG grantees/coalition members
• Provided TA to ‘boots’/troopers who had not yet participated in Synar inspections; visited detachments
• Visited retailer corporate offices re: merchant education distribution to their respective stores
• Began binder preparation for CSAP Synar Site Visit in July
• Prepared monthly reports as required

 June

• Prepared materials for presentation to corporate managers at Gumbys in Wheeling
• Visited/provided TA to businesses in Ohio/Hancock counties
• Presented at Gumby's managers meeting
• Developed Synar inspection reporting document
• Updated information for Synar web page
• Provided TA to CDSs/Troopers re: Synar inspections
• Pulled information for binder for upcoming CSAP Synar Site Visit
• Worked with CDSs/Troopers on scheduling Synar inspections
• Assisted new CDSs in identifying youth for Synar inspections
• Put together binder for CSAP Synar Site Visit
• Assisted Kelly Cielensky in preparation of materials for Synar Site Review
• Participated/attended Share The Vision planning meeting
• Participated/attended Training And Technical Assistance meeting
• Accompanied Robin Spence on Pocahontas Co. Synar inspections
• Accompanied Roy Grimes on Summers/Monroe Co. Synar inspections
• Attended/participated in quarterly staff meeting
• Visited/provided TA to businesses in Mercer, Raleigh, and Fayette counties
• Accompanied Alysha Smith on Jackson Co. Synar inspections
• Accompanied Shamus Cleveland on Berkeley Co. Synar inspections
• Provided TA to retailers in Jefferson and Morgan counties
• Provided updated Synar weekly progress reports to WVDADA, WVPRC, and WVSP staff throughout the month
• Prepared monthly reports as required

July

• Provided TA to retailers in Greenbrier and Raleigh counties
• Attended CREATE meeting
• Provided TA to retailers in Wood, Wirt, Calhoun and Gilmer counties
• Provided TA to retailers in Kanawha County
• Added information to Synar Site Review binder
• Contacted Pocahontas Co. prosecutor re: citation process
• Contacted/set up inspection dates w/detachments and youth inspectors for counties where I am serving as Adult Coordinator
• Provided TA to troopers who have not yet implemented inspections
• Made initial plans with Brenda McGann, WV Supreme Court, to speak at Magistrates Training Institute in Beckley, in August
• Provided TA to retailers in Mingo, Logan, Putnam, Cabell, and Wood counties
• Met with Kelly Cielensky re: upcoming Synar Site Review
• Faxed completed Synar survey forms to Tom Light (HSC) as received
• Provided updated Synar weekly progress reports to WVDADA, WVPRC and WVSP staff
• Wrote thank you notes to Troopers as inspections were completed
• Began preparation of ppt./handouts for ’08 Magistrates Training Conference
• Provided re-allocated inspection funds to those CDSs/myself implementing Synar inspections in Region IV due to vacancy
• Prepared funds/materials for Synar Site Review Team inspections
• Participated in Synar Site Review/Implemented Synar Site Review Inspections/Exit Interview
• Fielded non-compliance/citation issues re: Logan Co. inspections with members of DADA, WVSP, and WVPRC staff
• Provided TA to non-corporate retailers in Fayette Co. prior to inspections
• Worked on Synar inspection paperwork
• Prepared ppt. and handouts for Magistrate Training Conference
• Provided TA to non-corporate retailers in Brooke, Wetzel, Tyler and Ohio counties
• Finalized and sent ppt/handouts to Supreme Court staff for Magistrates Training Conference
• Served as Adult Coordinator on Brooke Co. inspections
• Served as Adult Coordinator on Wetzel/Tyler inspections
• Prepared monthly reports as required

August

• Prepared memo/See Red? materials to Food Lion corporate office/managers upon corporate office?s request
• Addressed issues concerning Synar inspection citations by email to CDSs, DADA Legal Counsel, DADA staff
• Provided DADA, PRC staff weekly inspection updates
• Served as Adult Coordinator for Braxton Co. Synar inspections
• Attended Jackson Co. Coalition meeting
• Traveled to Plateau Hosp. in Oak Hill due to Synar Inspection Team?s accident
• Served as Adult Coordinator for Webster Co. Synar inspections
• Provided TA to non-corporate retailers in Nicholas Co. prior to inspections
• Faxed Synar survey sheets to Tom Light as completed/received
• Prepared information re: Youth Inspector ID Privacy for ?09 protocol revision
• Worked on revision of Trooper billing relative to CSAP funding requirement
• Provided TA to non-corporate retailers in Mon and Marion counties
• Served as Adult Coordinator for Synar inspections in Ohio County
• Began preparing thank you notes to Troopers
• Began preparing thank you letters/certificates to Youth Inspectors
• Began preparing ?In Compliance? certificates to retailers who did not sell
• Assisted Troopers with information on individuals to cite for corporate citations
• Attended mtg between ABCA, DPT, DADA staff relative to youth access to tobacco products
• Assisted CDSs in recruiting youth inspectors for inspection completion
• Spoke to corporate representatives re: citation process for their RVRs
• Emailed Charles Dunn, WVDADA Legal Counsel, for guidance on corporate citation process and procedures
• Presented at two Magistrate Training Conferences in Morgantown
• Provided merchant education TA to corporate stores in Wood Co. prior to inspection
• Sent Synar inspection survey sheets to Tom Light, HSC, as required
• Documented respective county inspection information in ?08 Synar binder
• Prepared monthly reports as required

September

• Attended KCCH/Tobacco Prevention Workgroup
• Facilitated 'Challenge Day' at SCHS
• Provided TA to retailers in Nicholas County prior to Synar inspections
• Picked up inspection sheets from Oak Hill detachment
• Met w/ Tom Light (HSC) to go through completed Synar survey sheets
• Monitored (for CEUs) Governor's Conference on Aging
• Attended/participated in WVPRC Staff meeting
• Attended/participated STV Conference meeting
• Met with WVPRC staff to discuss Synar issues
• Implemented/completed Kanawha County Synar inspections
• Office maintenance and upkeep
• Synar reports
• Preparation for Logan Drug Summit
• Worked on Disposition of Citation information
• Worked on WVSP billing procedures
• Presented at the Logan Drug Summit
• Visited Raleigh Co. detachment, Raleigh Co. magistrates office, Greenbrier Co. magistrates office re: disposition of citations
• Attended/participated in Training & Technical Assistance meeting
• Prepared monthly reports as required