SYNAR Compliance Timeline

2006

January:

• Reviewed ’05 Disposition of Citation information for protocol revisions, training, educational updates.
  
  
• Attended Meth Training Task Force Meeting as representative of Training And Technical Assistance (TATA) Committee.
  
  
• Prepared for and Implemented Targeted compliance inspections in Lincoln Co.
  
  
• Prepared for and Implemented Targeted compliance inspections in Raleigh Co.
  
  
• Sent ‘In Compliance’ certificates to vendors who did not sell tobacco products to youth inspector during Lincoln and Raleigh County inspections.
  
  
• Participated in Conf. Call with other Synar Coordinators relative to upcoming April panel presentation in Seattle, WA.
  
  
• On-site visit to WVSP Academy Professional Learning Center to check out meeting room for Feb. CREATE Meeting w/ Helena Lee.
  
  
• Prepared For/Chaired/Prepared Minutes for Training and Technical Assistance Committee meeting .
  
  
• Prepared for Targeted compliance inspections in Harrison/Doddridge Counties.
  
  
• Prepared for Targeted compliance inspections in Randolph Co.
  
  
• Sent tobacco prevention updates to CDSs.
  
  
• Prepared various monthly reports.

February:

• Attended Meth Task Force meeting as TATA Committee Chair
  
  
• Prepared media release for ’06 Synar merchant education roll out
  
  
• Revised Synar protocols for ’06 Synar compliance inspections
  
  
• Filed materials/files from previous Synar/targeted inspections in preparation for upcoming inspections
  
  
• Provided information to editor of the Lincoln Journal
  
  
• Prepared For/Chaired/Prepared Minutes for Training and Technical Assistance Committee meeting
  
  
• Sent tobacco prevention updates to CDSs
  
  
• Participated in conf. Call with various other state Synar Coordinators for upcoming presentation in April Access Conference in Seattle, WA
  
  
• Prepared various monthly reports

 

March ‘06

• Attended Tobacco-Free Day at the Legislature
  
  
• Participated in/took minutes for Team Council Conference Call
  
  
• Made revisions to ’06 Synar Protocol
  
  
• Met with Lt. Col. Bruce Sloan, WVSP, relative to Trooper Protocol for ’06 Synar inspections
  
  
• Prepared for/implemented ‘targeted’ inspections in Randolph County
  
  
• Attended special CREATE data collection meeting at Dunbar National Guard Armory
  
  
• Presented at Substance Abuse Planning Committee meeting at Sharpe Hospital, Weston
  
  
• Prepared for/implemented ‘targeted’ tobacco compliance inspections in Doddridge/Harrison Counties
  
  
• Prepared/sent ‘In Compliance’ certificates to those vendors inspected (but did not sell) during Doddridge/Harrison County inspections
  
  
• Met with DADA personnel relative to ’06 Synar implementation
  
  
• Prepared information/documentation for upcoming court appearance in Lincoln Co.
  
  
• As TATA Chairperson, prepared/sent information for 3-24-05 Training and Technical Assistance Team meeting
  
  
• Participated on Search Committee for Planning Specialist position
  
  
• Attended Team Council meeting
  
  
• Appeared in Lincoln County Magistrate Court relative to ‘targeted’ inspections
  
  
• Attended Quarterly Staff Meeting
  
  
• Chaired TATA Meeting
  
  
• Finalized Synar protocol
  
  
• Served on Search Committee for Prevention Planner position
  
  
• Began ’06 Synar Vendor Screening process
  
  
• Prepared PowerPoint presentation for April Access Seattle conference
  
  
• Prepared various monthly reports

 

April ‘06

• Provided Synar protocol TA/training to Region 3 CDSs.
  
  
• Finalized/sent for signature MOU for WVSP
  
  
• Finalized PowerPoint for Access Seattle conference
  
  
• Began copying protocol materials on CD for CDSs and Troopers
  
  
• Re-screened (since I’ve not yet received ’06 vendor list from HSC) ’05 vendor lists for Hardy, Hampshire, Jefferson, Grant, Berkeley, Morgan, Lincoln, Monroe, Marion, Logan, Kanawha, Lewis, Ritchie, Roane, Pendleton, Pleasants, Tyler, Tucker,, Taylor, Wetzel, Wirt, Summers, Mason, Marshall Counties.
  

• Attended/presented at Access Seattle Conference, Seattle, WA.
  
  
• Provided TA to Tobacco Prevention Manager, British Columbia
  
  
• Attended CREATE meeting
  
  
• Presided over TATA meeting
  
  
• Screened vendor list provided by HSC
  
  
• Prepared various monthly reports

 

May ‘06

• Completed Synar vendor list screening and delivered to Tom Light, HSC.



• Prepared materials for upcoming Synar TA to Region 1, Region 2, and Region 3 CDSs



• Provided Synar Training to Region 1 CDSs in Fairmont



• Provided Synar Training to Region 2 CDSs at Edson Bldg.



• Provided Synar Training to Region 3 CDSs in Augusta



• Provided TA to Tpr. Steve Durrah at Moorefield detachment



• Provided merchant education training to specific retailer in Moorefield



• Provided TA to Sr. Tpr. Harry Myers at Fort Ashby detachment



• Provided TA to Sgt. Geoff Petsko in Martinsburg



• Provided TA to Tpr. Brock Chambers at Kearneysville detachment



• Provided merchant education training to specific retailer in Charles Town



• Provided merchant education training to various retailers throughout the Potomac Highlands region and eastern panhandle



• Provided Synar protocol materials to Fairmont detachment



• Labeled Synar CDs for CDSs Synar packets



• Prepared materials for Trooper Synar packets



• Prepared materials for CDSs packets



• Met with WVSP Captains re: Synar implementation



• Prepared memo for WVSP Captains/1 st Sgts/Sgts for Lt. Col. Sloan to send



• Prepared financial distribution to CDSs for tracking spreadsheet/check preparation



• Filled/sent CDSs packets



• Filled/sent Troopers’ packets



• Prepared various monthly reports

 

June ‘06

• Attended CREATE meeting
  
• Prepared/sent packets of ‘Compliance’ pins to CDSs for distribution to clerks who do not sell; send email to CDSs w/ explanation
  

• Provided merchant education materials to be displayed at treatment providers meeting at Canaan Valley
  
  
• Prepared/sent to DADA memo for Treatment Providers to be handed out with 10 packets each of See Red? materials at June 16 Treatment Providers meeting.
  
  
• Provided TA to Moorefield detachment
  
  
• Provided on-site TA to detachments in Gauley Bridge, Oak Hill, Hinton, Lewisburg and Beckley
  
  
• Provided TA to Lewisburg detachment
  
  
• Provided TA to Wellsburg detachment
  
  
• Provided TA to Ripley detachment
  
  
• Provided TA to Wayne detachment
  
  
• Updated/prepared graduated penalty information to detachments
  
  
• Sent media release to newspapers/radio stations/tv stations statewide as well as stations in adjacent states serving WV audiences
  
  
• Registered for Sept. annual Synar Conference in Gaithersburg, Md.
  
  
• Attended Team Council meeting
  
  
• Attended/presented Synar information at quarterly staff meeting
  
  
• Provided TA to Christy Rose
  
  
• Prepared for/chaired TATA Team meeting
  
  
• Prepared various monthly reports

 

July ‘06

• Prepared ‘In Compliance’ certificates for merchants in who did not sell tobacco to youth inspectors
  
  
• Provided TA to Troopers/CDSs in preparation for Synar compliance inspections
  
  
• Monitored Synar inspections in Mineral/Grant counties
  
  
• Provided weekly updates to DADA/WVPRC personnel
  
  
• Checked Synar survey sheet results prior to faxing to HSC staff
  
  
• Monitored/tracked Synar inspection dates to make sure inspections are scheduled in a timely manner
  
  
• Read grant proposals for Helena Lee
  
  
• Provided on-site TA to Wayne Co. trooper
  
  
• Monitored on-site inspections in Fayette Co. (Oak Hill District)
  
  
• Prepared/sent protocol info to trooper in Tucker Co. for upcoming ‘targeted’ compliance inspections
  
  
• Prepared thank you notes to troopers who have completed Synar inspections
  
  
• Chaired TATA meeting
  
  
• Traveled to eastern panhandle to monitor Synar inspections in Berkeley/Morgan counties
  
  
• Prepared various monthly reports

 

August ‘06

• Prepared ‘In Compliance’ certificates for retailers who did not sell to youth inspectors
  
  
• Prepared TA to troopers/CDSs implementing Synar compliance inspections during the month
  
  
• Monitored/tracked Synar inspection dates to make sure inspections are scheduled in a timely manner
  
  
• Attended CREATE meeting
  
  
• Shadowed CDS in Morgan/Berkeley counties who had never implemented Synar compliance inspections
  
  
• Provided merchant education to retailers in Berkeley/Jefferson counties
  
  
• Implemented ‘targeted’ inspections in Hardy county due to high Synar buy rate
  
  
• Implemented Synar inspections in Sissonville/Elk River/eastern Kanawha county
  
  
• Prepared thank you notes to troopers who have completed Synar inspections
  
  
• Made inquiry calls to retailers to ascertain whether they received merchant education and if they had any questions relative to the materials
  
  
• Attended Disparities Task Force Meeting
  
  
• Attended Partnership Retreat at Glade Springs
  
  
• Provided TA to owner of 12 stores in WV
  
  
• Prepared for TATA Committee meeting
  
  
• Chaired TATA Committee meeting/prepared minutes for Committee members
  
  
• Monitored Synar inspections in Gilmer County
  
  
• Implemented ‘targeted’ inspections in Gilmer County
  
  
• Implemented Brand Recognition TA in Wood County w/retailers
  
  
• Made monitoring arrangements for Ohio Co. Synar inspections
  
  
• Checked & sent in Synar survey sheets/sent on to HSC for database inclusion
  
  
• Provided weekly updates to WVDADA/WVPRC personnel
  
  
• Provided various monthly reports

 

September ‘06

• Implemented Brand Recognition TA in Ohio County w/retailers
  
  
• Monitored Synar inspections in Ohio County
  
  
• Checked & sent in Synar survey sheets/sent on to HSC for database inclusion
  
  
• Prepared/sent ‘In Compliance’ certificates to vendors not selling tobacco to youth inspectors
  
  
• Provided updates to WVDADA/WVPRC personnel
  
  
• Attended/facilitated at ‘Drug Endangered Children’ conference in Charleston
  
  
• Updated Synar binder as survey sheets were received
  
  
• Worked with HSC in accuracy/finalization of survey sheet reporting
  
  
• Prepared/sent thank you notes to troopers who took part in Synar compliance inspections
  
  
• Drafted ‘Letter of Commendation’ to Col. Lemmon on behalf of troopers who took part in Synar compliance inspections as well as ‘targeted’ inspections to date
  
  
• Attended national Synar workshop in Gaithersburg, Md.
  
  
• Implemented Brand Recognition TA (merchant education) in Berkeley/Jefferson counties.
  
  
• Prepared/sent request for Disposition of Citations to WVSP
  
  
• Drafted ‘recommendations’ report to WVDADA
  
  
• Worked with t-shirt vendor in preparation of printing t-shirts for WVPRC/DADA staff
  
  
• Prepared fiscal information for WVDADA/WVPRC reporting
  
  
• Chaired TATA Committee meeting
  
  
• Attended Team Council meeting on behalf of TATA Committee
  
  
• Attended quarterly staff meeting
  
  
• Finalized/Sent Trooper Letter of Commendation
  
  
• Drafted/Finalized/Sent Thank You Letter/Certificate to Youth Inspectors
  
  
• Submitted STV Award Nominations to Jo Byer
  
  
• Began poling detachment commanders for information on cost of inspecting all vendors per county for recommendation to WVDADA
  
  
• Sent email to all state/territory Synar coordinators as to licensure info/numbers of inspections completed throughout the year for information relative to recommendations to WVDADA
  
  
• Prepared various monthly reports

 

October ‘06

• Prepared draft budget for proposed targeted inspections in each county/all retailer outlets
  
  
• Interviewed troopers throughout the state relative to draft targeted inspection budget
  
  
• Prepared draft recommendations for annual Synar program
  
  
• Prepared TATA Sept. minutes
  
  
• Attended/participated in TATA meeting
  
  
• Attended Coalition for Tobacco-Free WV Tobacco Policy Forum meeting
  
  
• Participated in conference call with JBS re: retailer licensing
  
  
• Finalized recommendations for DADA for annual comprehensive Synar program
  
  
• Attended Melanie Jones’ dissertation defense
  
  
• Served as Adult Coordinator on Tucker Co. targeted inspections
  
  
• Implemented one-on-one retailer discussions with retailers in Tucker Co.
  
  
• Traveled to Webster Springs to meet w/ Angie Henson/Kim Conrad, Workforce WV/Youth Programs about piloting youth-led merchant education first starting in Webster Co. and then implemented in 11 other counties
  
  
• Assisted Cathy Coontz in locating/duplicating prevention training certificates
  
  
• Participated, as facilitator, in the Logan Drug & Tobacco Summit
  
  
• Made preparations for targeted inspections for Roane County
  
  
• Sent merchant education t-shirts to all CDSs
  
  
• Prepared various monthly reports

 

November ‘06

• Completed/sent youth inspector thank you letters/certificates
  
  
• Sent faxes to all detachments who have not yet replied relative to Disposition of Citation information
  
  
• Started preparation for training of Workforce WV youth for merchant education
  
  
• Emailed troopers who have not sent in Disposition of Citation information
  
  
• Participated/attended STV Conference
  
  
• Met w/ DADA staff re: Synar recommendations for ’07 inspections
  
  
• Served as Adult Coordinator for Roane Co. targeted inspections
  
  
• Prepared/sent ‘In Compliance’ certificates to Roane Co. merchants who did not sell during targeted inspections
  
  
• Prepared/sent thank you letter to youth who served as youth inspector for Roane County inspections
  
  
• Prepared training materials for Webster Co. Workforce WV Youth Training
  
  
• Prepared master label list for holiday greetings for WVSP
  
  
• Served as facilitator for the Cabell Co. Drug Summit
  
  
• Began preparation for Ohio/Hancock targeted tobacco compliance inspections
  
  
• Prepared various monthly reports

 

December ‘06

• Discussed ramifications of selling tobacco products to clerks at Krogers, Princeton
  
  
• Visited Mercer Co. detachment
  
  
• Implemented targeted inspections in Hancock County
  
  
• Implemented merchant visits to those retailers who sold during Synar nspections in Ohio, Marshall and Wetzel counties as well as selected other businesses throughout the counties
  
  
• Met with Gumbys corporate officers to plan training opportunities for regional managers
  
  
• Met with WalMart manager (Ohio Co) to discuss meeting with regional managers
  
  
• Met with independent business owner to plan training opportunity using speaker phone connection to train her employees
  
  
• Planned further education efforts with state-wide Kroger execs.
  
  
• Participated in quarterly staff meeting
  
  
• Prepared various monthly reports